Courtesy Car Terms & Conditions

COURTESY CAR TERMS & CONDITIONS

Treeton Auto Services
Unit 2B, Canklow Meadows Industrial Estate
W Bawtry Road, Rotherham
South Yorkshire, S60 2XL
United Kingdom
Tel: 01142 696 359
Email: info@treetonautoservices.com
Website: https://treetonautoservices.co.uk/

1. AGREEMENT

By accepting and using a courtesy vehicle provided by Treeton Auto Services (“the Company”), the customer (“the Driver”) agrees to be bound by the following Terms and Conditions in full.

2. ELIGIBILITY

Courtesy vehicles are provided only to customers of Treeton Auto Services.

The Driver must:

Hold a full, valid UK driving licence
Be aged 21 years or over
Provide valid proof of insurance to drive other vehicles (minimum third-party cover acceptable)
Provide valid driving licence documentation upon request

The Company reserves the right to refuse release of any vehicle at its sole discretion.

3. DOCUMENTATION REQUIREMENTS

Prior to release of the vehicle, the Driver must provide:

A valid driving licence
Proof of insurance to drive other vehicles
Any additional identification requested by the Company

The Company may carry out licence verification checks.

4. INSURANCE & LIABILITY

The Driver acknowledges and agrees:

They must hold valid insurance to drive other vehicles
They must provide proof of such insurance prior to collection
They are responsible for any uninsured losses, penalties, fines, or charges incurred during use
They may be liable for an insurance excess in the event of damage or accident

5. PERMITTED USE

The vehicle shall:

Be used for personal use only
Not be used for hire or reward, taxi, courier, or driving instruction purposes
Only be driven by authorised drivers approved by the Company
Not be taken outside the United Kingdom without prior written consent

6. FUEL

Fuel level will be recorded at the point of collection
The vehicle must be returned with the same fuel level
Any discrepancy may result in refuelling and administration charges.

7. VEHICLE CONDITION

The vehicle must be returned in the same condition as issued
The Driver is responsible for any damage occurring during use
Any damage, misuse, or missing items will be chargeable

8. CARE OF VEHICLE

The Driver agrees to:

Keep the vehicle secure at all times
Lock the vehicle when unattended
Not smoke in the vehicle
Not allow pets or animals in the vehicle
Use the correct fuel only
Not carry out or authorise any repairs without written permission

Any breach may result in additional charges.

9. ACCIDENTS & INCIDENTS

In the event of an accident or incident, the Driver must:

Not admit liability
Obtain details of all parties and witnesses
Contact the police where required
Notify the Company immediately

An incident report must be completed upon return of the vehicle.

10. BREAKDOWN & RECOVERY

All vehicles are covered by breakdown assistance where applicable.

In the event of a breakdown or fault, the Driver must:

Stop the vehicle safely
Contact the breakdown assistance provider immediately (details are located in the vehicle)
Follow all instructions given
Inform the Company as soon as possible

Out of Hours (5:30pm – 8:30am)

Contact breakdown recovery directly
Do not continue driving unless instructed
Report to the Company on the next working day

No repairs may be authorised without prior approval unless instructed by the breakdown provider in an emergency.

11. RETURN OF VEHICLE

The vehicle must be returned upon request or when repairs are completed
The vehicle must be returned during business hours unless otherwise agreed
Failure to return the vehicle when requested may result in additional charges

12. CHARGES

The Driver agrees to be responsible for:

Any damage caused during use
Any fines, penalties, tolls, parking charges, or offences incurred
Fuel shortages
Cleaning or valeting charges where applicable
Any breach of these Terms and Conditions

13. CLEANING POLICY

Additional charges may apply where:

The vehicle is returned in an excessively dirty condition
Evidence of smoking or animals is found
Specialist cleaning is required

14. DATA PROTECTION

The Company may use the Driver’s information for:

Insurance validation
Driving licence checks
Administrative and legal purposes

In the event of breach, information may be shared with insurers, authorities, or debt recovery agencies where required.

15. MANDATORY DOCUMENTATION (COLLECTION & RETURN)

Both the Collection Form and Return Form must be completed.

Collection

Collection Form must be completed and signed prior to vehicle release
Required identification and insurance proof must be provided

Return

Return Form must be completed and signed upon vehicle return
Any damage or discrepancies must be recorded

Important

The vehicle will not be released without completion of the Collection Form
The vehicle will not be accepted as returned without completion of the Return Form

16. ACCEPTANCE

By accepting the courtesy vehicle, the Driver confirms that: